Chapter 5 - Administration
Part 1. Policy Statement. It is the policy of the Board of Trustees that any college, university, and the system office conducting fund raising and/or gambling events shall do so in accordance with the following principles and guidelines.
Part 2. Fundraising Principles and Guidelines. Organizations whose primary activity is to solicit funds publicly on behalf of the Minnesota State Colleges and Universities or its institutions shall obtain the approval of the chancellor for the system office and the president for a college or university before using the college's or university's name or facilities to solicit funds. If a foundation has a signed contract in place between the foundation and the college or university it supports, no further approval is required.
Organizations whose primary activity is not fundraising but which occasionally provide funds to the Minnesota State Colleges and Universities are not covered by these guidelines unless their fundraising efforts involve the use of the college or university's name and facilities. However, the Minnesota State Colleges and Universities neither endorse nor disapprove efforts by private sector groups to engage in such fundraising activities when those activities are associated with the sale of goods and services.
The relationship of the Minnesota State Colleges and Universities to fundraising efforts for intercollegiate athletics shall be in strict compliance with applicable rules and regulations of any intercollegiate athletic association or conference of which the college or university is a member.
Part 3. Gambling. Except as provided in this policy, no gambling or betting, as commonly understood and/or defined in Minnesota Statutes, Chapter 609.75-609.76 (see related documents below) is allowed on college, university or system property.
Raffles are not prohibited by this policy if:
a. The raffle is conducted by a college, university, or system office, or related groups; and
b. Prizes are donated by an individual, firm or other organization such as foundations and auxiliary boosters; and
c. The raffle meets the requirements of Minnesota Statutes section 349.166.
Part 4. Accountability/Reporting. An annual accounting will be provided to the Board of Trustees of the receipt and disposition of funds or gifts-in-kind contributed to the system, colleges or universities as provided for in Board Policy 7.7, Gifts and Grants Acceptance.
- Future Procedure. 5.15.1 Advertising (Prizes, Awards, Appreciation Gifts)
- Future Procedure 5.15.2 Funding Raising/Raffles
- Future Procedure 5.15.3 Sponsorship, External and Internal
- Procedure 7.7.1 Gifts and Grants Acceptance Reporting Form
To view any of the following related statutes, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can conduct a search from this site by typing in the statute number.
- M.S. 309, Social and Charitable Organization
- M.S. 349.12 and 349.166, Lawful Gambling Devices
- MS 609.75 - MS 609.76, Gambling
Date of Adoption: 06/21/00,
Date of Implementation: 06/21/00,
Date & Subject of Revisions:
11/16/11 - Effective 1/1/12, the Board of Trustees amends all board policies to change the term "Office of the Chancellor" to "system office," and to make necessary related grammatical changes.
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